WHEREAS Article IV, Section 7 of the Corporate Bylaws empowers the Board
of Directors to adopt Policies not in conflict with the Restated
Articles of Incorporation (“Articles”) or the Corporate Bylaws
(“Bylaws”).
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors (“Board” or
“Directors”) of the Recreation Centers of Sun City, Inc. (“RCSC” or
“Corporation”) in an effort to maintain and carry out its fiduciary
responsibility to its Members, adopts the following Board Policy (“BP”
or “Policies”) on April 24, 2008.
NOW, THEREFORE, BE IT RESOLVED that to minimize inconsistencies,
misunderstandings and misinterpretations inherent in verbal
instructions, rules and regulations, the Board of Directors has
established Board Policies in written form. Such Policies shall be
titled, numbered and indexed for easy reference and use.
NOW, THEREFORE, BE IT RESOLVED that the Restated Articles of
Incorporation and the Corporate Bylaws shall take precedence over Board
Policies and that the following Board Policy on Corporate Records shall
provide instruction, direction and guidelines regarding such and shall
remain in effect until such time it is amended or removed by the Board.
The Recreation Centers of Sun City, Inc. is a private, non-profit
corporation which is regulated by Arizona Revised Statute Title 10. The
following guidelines shall be followed with a request for review of the
Recreation Centers of Sun City, Inc. corporate records by Members who
have a legitimate basis for the examination of such records. The
process serves to maintain the integrity of RCSC documents while it
provides access to Members who are qualified persons.
1. The
Member(s) wishing to examine records must submit a written request on
FORM BP:3 which
states the purpose to be served by the review; how the person qualifies
as a person entitled to examine records, and an itemized statement of
the specific documents to be examined. It shall be at the sole
discretion of the Board of Directors as to whether a Member shall be
qualified or have a valid purpose for review of any Corporate records,
and therefore may be denied any review.
2.
The
Member(s) must be a recorded property owner(s) in good standing for at
least six months preceding the request for records.
3.
The
request must be made in good faith and for a specific purpose.
4. If
the request is approved, a date, time, and place will be set for the
review, allowing at least five business days.
5.
Review of documents
must take place under supervision of a RCSC employee or Director.
6.
When information is
contained in several documents, only one document at a time will be
submitted for review. After completing review of documents, examiners
may request to have copies of a particular document, which may or may
not be granted by the Board of Directors. There will be a charge for
copies at the current rate and such other additional charges as may be
permitted by Arizona Statutes.
7. Return
of an examined document will authorize release of the next document for
inspection.
8. No
original records of the Corporation can be removed from the premises by
any person or persons. No marks, notations, erasures, or other
defacements will be made on any original document(s).
RECREATION CENTERS OF SUN CITY, INC.
10626
West Thunderbird Blvd.
Sun City AZ 85351
623-876-3000
REQUEST FOR REVIEW OF CORPORATE RECORDS
I
(we) request to review the following documents.
_________________________________________________________________
Your request must be made in good faith and for a proper purpose.
Please provide an itemized statement of the specific records requested
and the specific purpose of your request. The records must be directly
connected with your purpose.
___________________________________________________________________
Person requesting to review documents must be a Member in good standing
for at least six months before the request to review.
_________________
____________________________________
Date
Signature
_________________
____________________________________
Membership Number
Address
Telephone number_______________________
(Please allow at
least five business days for processing of the request.)
DATE OF EXAMINATION: __________________________________________
WITNESSED BY: _____________________________________
SIGNATURE OF RCSC
EMPLOYEE/DIRECTOR
FORM BP:3
BOARD
POLICY RESOLUTION INDEX
