Board Policy
Statement
BP No.
29
Conduct Hearing Procedures
DATE APPROVED:
December 16, 2004
Notice of Hearing
Nature of Hearing
Hearing Procedures
Decision
Appeal
The Recreation Centers of Sun City, Inc. maintains a “Blue Book” (A
Guide to Your Active Lifestyle) which is distributed to new and current
members and contains a summary of the rules and regulations relating to
the conduct of members using recreational facilities. The Articles of
Incorporation, Corporation Bylaws and Board Policies constitute the
authorization for these rules and regulations. All members are bound
by these rules and regulations. Conduct by members not in accordance
with these rules and regulations are reported by employees and fellow
members through written Incident Reports and verbal reports. Many
incidents are minor and generally can be remedied by the member having
an informal conference with several Directors. However, unusual,
unacceptable and erratic behavior may require an appearance by a member
before the Board of Directors at a hearing for possible disciplinary
action.
Notice of Hearing:
-
Notice of a scheduled hearing shall be provided in writing at least
fourteen (14) business days prior to the hearing. The notice will
inform the member why and where the hearing will being instituted.
-
The member may submit a written request to the President or
Vice-President of the club to waive the hearing at least 24 hours
prior to the commencement of the hearing.
-
The failure by a member to appear at the time and place of the
hearing may result in the waiver of the member’s right to a hearing
on the conduct charges. A refusal to attend the hearing will
require the Board of Directors to use the information available to
arrive at a decision.
Nature of Hearing:
-
The hearing shall be held by three or more members of the Board of
Directors in Executive Session.
-
The member may address the Board of Directors and may call and
question their witnesses.
-
Neither the Board of Directors nor the member is bound by technical
rules of evidence and court procedure in conducting the hearing.
-
The responsibility to secure witnesses on his or her behalf rests
with the members. The Board of Directors does not subpoena
witnesses or compel testimony from witnesses.
Hearing Procedures:
-
A member of the Board of Directors shall preside and conduct the
hearing. An opening statement may be presented on behalf of the
Board of Directors. The member may also present an opening
statement. Both the Board and the member may waive their opening
statement.
-
Witnesses may be presented by both the Board of Directors and the
member. Witnesses will remain outside the hearing room and will be
called in one at a time to give testimony.
-
All discussions and testimony between the Board of Directors and the
member shall be conducted in a polite and respectful manner without
harassment or intimidation.
Decision:
If, after the hearing, the Board of Directors determines that the
conduct charges against the member have been substantiated, then the
Board of Directors shall notify the member, in writing by certified
mail, of any action affecting the member.
Appeal:
A member may appeal the action taken by the Board of Directors. The
appeal will be in writing and submitted within ten (10) business days to
the Board of Directors for a review of the findings. The Board of
Directors will then notify the member, in writing by certified mail, of
its evaluation of the appeal. The decision on the appeal will be final.
BOARD
POLICY RESOLUTION INDEX
