BOARD POLICY
RESOLUTION
BP No.
27 (“BP 27”)
STANDING COMMITTEES
Bowling Committee
Golf Advisory
Committee
Club Organization Committee
Elections Committee
Properties Committee
Finance/Budget Committee
Insurance Committee
Legal Affairs and Auditing Committee
Long Range Planning Committee
Entertainment
Committee
Member Communication Committee
Lawn Bowling
Advisory Committee
WHEREAS Article IV, Section 7 of the Corporate Bylaws empowers the Board
of Directors to adopt Policies not in conflict with the Restated
Articles of Incorporation (“Articles”) or the Corporate Bylaws
(“Bylaws”).
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors (“Board” or
“Directors”) of the Recreation Centers of Sun City, Inc. (“RCSC” or
“Corporation”) in an effort to maintain and carry out its fiduciary
responsibility to its Members, adopts the following Board Policy (“BP”
or “Policies”) on September 25, 2008.
NOW, THEREFORE, BE IT RESOLVED that to minimize inconsistencies,
misunderstandings and misinterpretations inherent in verbal
instructions, rules and regulations, the Board of Directors has
established Board Policies in written form. Such Policies shall be
titled, numbered and indexed for easy reference and use.
NOW, THEREFORE, BE IT RESOLVED
that the Restated Articles of Incorporation and the Corporate Bylaws
shall take precedence over Board Policies and that the following Board
Policy on Standing Committees shall provide instruction, direction and
guidelines regarding such and shall remain in effect until such time it
is amended or removed.
The Board of Directors
is empowered by the Corporate Bylaws to create or eliminate Standing
Committees as they may deem necessary to properly and effectively carry
on the affairs of the Corporation. Therefore, all Standing Committees
outlined in this resolution may or may not be active.
Standing Committees have
no decision making authority and are limited to presenting ideas and
recommendations to the Board of Directors and Management.
A Standing Committee is a sub-unit of a deliberative
body, established in a permanent fashion to aid the parent assembly in
accomplishing its duties.
All Standing Committees shall attempt to have no less than five (5)
members and no more than twelve (12) members, with a Board of Director
as Chair. The Chair shall be responsible for the functions of the
standing committee and may appoint a Co-Chair, who need not be a
Director. The Chairperson may select the other members of the
committee, one of whom may be a fellow Director, with the others being
selected from the Membership at large who must meet the following
requirements:
a. Must
be a RCSC Member Cardholder in good standing;
b. Must
have knowledge and/or experience in the Standing Committee’s purpose;
c. Must
not be related to any other member of the Standing Committee as by
marriage or birth (effective January 2009);
d.
Must agree to adhere to the
RCSC Articles of Incorporation, Corporate Bylaws, Board
Policies,
Cardholders and Guest Code of Conduct and any Rules & Regulations of the
Corporation.
Bowling
Committee: It is the purpose of the Bowling Committee to:
a. assist in the promotion of bowling at the RCSC bowling centers;
b. help maintain interest in Sun City in the game of bowling;
c. encourage fellowship among the bowling community in Sun City;
d. gather input from the bowling community in Sun City, to provide a
voice to the Board and
Management;
e.
review and recommend
bowling policies and fees to the Board of Directors;
f.
review and recommend capital
improvements to the Board and Management;
g.
review and recommend bowling
operational changes to Management; and
h.
conduct inspections of bowling
facilities informing Management of results.
Golf Advisory Committee: It is the
purpose of the Golf Advisory Committee to:
a. assist in the promotion of golf at the RCSC golf courses;
b. help maintain interest in Sun City in the game of golf;
c. encourage fellowship among the golfing community in Sun City;
d. gather input from the golfing community in Sun City, to provide a
voice to the Board
and Management;
e. review and recommend golfing policies and fees to the Board of
Directors;
f. review and recommend capital improvements to the Board and
Management;
g. review and recommend golf operational changes to Management; and
h. conduct inspections of golf courses, including cart paths, greens,
fairways, driving
ranges, and practice areas, informing Management
of results.
Club Organization Committee (“COC”):
The Club Organization Committee shall consist of one representative for
each Chartered Club and its purpose is to:
a. act as a liaison between RCSC Chartered
Clubs and the Board and Management;
b. ensure that all RCSC Chartered Clubs operate in a consistent
manner;
c. ensure that all RCSC Chartered Clubs are in compliance with RCSC
Articles of
Incorporation, Corporate Bylaws and Board
Policies;
d. ensure that provisions of the Board Policy Resolution(s) regarding
Chartered Clubs are
understood and followed;
e. review and recommend action to be taken with respect to club
applications to the Board
of Directors;
f. review and recommend capital improvements to the Board and
Management;
g. review and recommend policy changes to Board of Directors; and
h. review and recommend rules and regulations to foster good
relationships between the
Corporation and its Chartered Clubs.
The Club Organization Committee is chaired and co-chaired by RCSC
Directors.
Elections
Committee: It is the purpose of the Election Committee to:
a. recruit a sufficient number of Board of Director candidates, as
needed;
b. collect and verify petitions and applications of Board of Director
candidates;
c. conduct elections and recall elections of the Board of Directors
pursuant to the
Corporate Bylaws;
d. announce results of elections and recall elections of the Board of
Directors; and
e. supervise whenever a ballot vote is required.
The Elections Committee
may use the services of a neutral entity, such as the Maricopa County
Elections staff, and adopt their procedures, as desired, to ensure a
fair election process.
Properties Committee: The Properties
Committee shall conduct at least four complete inspections annually of
all the Corporation’s physical properties, including the buildings,
equipment, and grounds immediate to the area of buildings to determine
if same are safe, are being properly cared for, and are in good
condition. After each inspection, the Committee shall report the status
of the facilities to Management, including any recommendations that may
be necessary for the better preservation and care of the facilities.
Finance & Budget Committee: The Finance & Budget Committee
shall review at least quarterly the financial performance year-to-date
of the operation in comparison to budget and the previous year. The
Committee shall advise the Board of Directors of any concerns it has
regarding the financial operations. The Committee shall review and make
recommendations regarding the annual operating and capital budget as
outlined in BP 16.
Insurance Committee: The Insurance
Committee will review and recommend to the RCSC Board of Directors
adequate insurance requirements and coverage. Selection of insurance
brokers/agents will be reviewed annually based upon service and bid
proposals.
Legal Affairs and Auditing Committee: The Legal Affairs and
Auditing Committee will consider and consult upon any matter submitted
to the Committee by the Board of Directors
or Management. The Committee may not
confer with legal counsel on behalf of the Corporation without the
approval of the President of the Board of Directors. Chartered Clubs
may be audited at the discretion of the Committee.
Long Range
Planning Committee: The Long
Range Planning Committee will recommend to the Board of Directors
suggested major physical changes, alterations, additions or usage of
RCSC properties to be incorporated as part of the RCSC Long Range
planning.
Entertainment Committee:
The Entertainment
Committee will be responsible for the selection and booking of all acts
that appear at the Sun Bowl or its alternate venues. The Committee will
preview, if possible, all potential acts. It will agree, by majority
vote, to all acts to be booked. It will formulate each season of shows,
critique all performances and evaluate the audience response. A
Contract Information Worksheet for each act, signed by the Chairperson,
will be submitted to the RCSC Activities Supervisor. The Activities
Supervisor will proceed with the Performance Agreement and Contracts.
Member
Communication Committee: The Member
Communication Committee’s purpose will be to make recommendations to the
RCSC Board regarding methods and procedures for providing RCSC
Cardholders with information on projects, policies, activities and
Cardholder benefits.
Lawn
Bowling Advisory Committee:
It is the purpose of the Lawn Bowling Advisory Committee to:
a. assist in the promotion of lawn
bowling at the Recreation Centers of Sun City;
b. help maintain interest in Sun City in the game of lawn bowling;
c. encourage fellowship among the lawn bowling community in Sun City;
d. gather input from the lawn bowling community in Sun City, to
provide a voice to the
Board and Management;
e. review and recommend lawn bowling policies and fees to the Board of
Directors;
f. review and recommend capital improvements to the Board and
Management;
g. review and recommend lawn bowling operational changes to
Management; and
h. conduct inspections of lawn bowling greens informing Management of
results.
BOARD
POLICY RESOLUTION INDEX
